SpeechExec Enterprise Transcribe

Use SpeechExec via SpeechExec Web Access

If you do not have access to your SpeechExec desktop version, you can access SpeechExec via web, anywhere and anytime. You can transcribe your dictations via your web access or you can send them to the Philips SpeechLive transcription service and to the Philips SpeechLive speech recognition service. Your web access worklist is automatically synchronized with the worklist in your SpeechExec desktop version. This way authors can access your transcribed dictations either via their own web access or via their SpeechExec desktop version.

You can use your Philips dictation hardware (SpeechMike, SpeechOne or Foot control) in conjunction with SpeechExec Web Access to e.g. control the recording / playback function.

Log in to SpeechExec Web Access

  1. Make sure that you are connected to the Internet.

  2. Enter the URL provided by your administrator into your web browser.

    X The login window opens.

  3. Enter the username and password provided by your administrator.

    X You are logged in and can start working with SpeechExec Web Access.

Transcribe dictations via SpeechExec Web Access

You can transcribe dictations assigned to you directly in SpeechExec Web Access by using the browser-based transcription player and your Philips foot control.

Configuration of the Philips foot control in SpeechExec Web Access

By default, the Philips foot controls have the following configuration in SpeechExec Web Access:

Philips foot control with 4 pedals

foot-control_acc2330_top.svg
  1. Rewind

  2. Disabled

  3. Play/Pause

  4. Forward

Philips foot control with 3 pedals

foot-control_acc2310_top.svg

ACC2310

foot-control_acc2320_top.svg

ACC2320

  1. Rewind

  2. Play/Pause

  3. Forward

Change foot control configuration

You can change the default foot control configuration according to your own preferences.

  1. Log in to SpeechExec Web Access

  2. Select a recording from your dictations list.

  3. Hover over the status icon of the dictation.

    X The status icon changes to a player icon see_player-icon.png.

  4. Click the player icon.

    X The transcription player opens.

  5. Click the Settings icon see_settings.png on the player toolbar and select Foot control settings from the drop-down list.

  6. Select the 4-pedal or the 3-pedal foot control and then select the desired function for each pedal.

  7. Click OK.

Transcribe with the browser-based transcription player

  1. Log in to SpeechExec Web Access

  2. Select a recording from your dictations list.

  3. Hover over the status icon of the dictation.

    X The status icon changes to a player icon see_player-icon.png.

  4. Click the player icon.

    X The transcription player opens and can be controlled using the foot control or mouse.

  5. Transcribe the dictation.

    Tip

    Adjust the the playback volume and change the playback or the winding speed by clicking the corresponding icon see_webplayer.png or see_settings.png on the player toolbar.

  6. When you’ve finished transcribing, click the Close webplayer_close.png icon on the player toolbar and then select Finish from the drop-down list.

    X The Finish transcription window opens.

  7. Click Choose file to attach the transcribed document to the dictation.

  8. Click OK.

Notifications

As soon as an author has finished or uploaded a dictation to SpeechExec, you will receive the dictation in SpeechExec Web Access. Your Web Access worklist is automatically synchronized with the worklist in your SpeechExec desktop version.

You can define if and which browser notifications should inform you whenever a dictation has been finished by an author.

  1. Log in to SpeechExec Web Access

  2. Click the notification icon see_notifications.png on the toolbar.

  3. Select your desired browser notification settings.

Download dictations

If you want to save a dictation to a local folder on your computer, you can download it as a zip file.

  1. Log in to SpeechExec Web Access

  2. Select a recording from your dictations list.

  3. Click the download icon see_download.png on the toolbar.

  4. Select Download from the drop-down list.

Search for dictations

With the search function, you can search for dictations using certain filters, such as the file name, the date, or a work type.

  1. Log in to SpeechExec Web Access

  2. Select a folder from the folder tree and then click the search icon see_search.png on the toolbar.

  3. Select the category for your search from the drop-down list and enter a search term in the search field.

Change dictation properties

Add or change dictation properties, such as work type, keyword, or a barcode, for any dictation.

  1. Log in to SpeechExec Web Access

  2. Select a recording from your dictations list.

    X Icons appear on the toolbar.

  3. Click the More options icon see_more-options.png on the toolbar and then select Dictation properties from the drop-down list.

  4. Define your desired dictation properties and then click OK.

Change the dictation state

With this option, you can change the dictation state according to your requirements. If, for example, you have accidentally set the state to ‘Transcription finished’, you can change the state back to ‘Transcription pending’.

  1. Log in to SpeechExec Web Access

  2. Select a recording from your dictations list.

    X Icons appear on the toolbar.

  3. Click the More options icon see_more-options.png on the toolbar and then select Change dictation state from the drop-down list.

  4. Select your desired dictation state.

  5. Click OK.

Send dictations to SpeechLive transcription service

The SpeechLive transcription service is a complete speech-to-text workflow solution. If dictations have been assigned a priority status, important dictations will be transcribed even faster.

The transcription service also supports dictations with multiple speakers, such as interviews, telephone conversations, or meetings.

As soon as a dictation is transcribed, the finished document is attached to the original dictation in SpeechExec Web Access as well as in the SpeechExec desktop version.

Note

You can only send dictations to the transcription service if there are enough transcription service minutes available in your SpeechLive account.

To send a dictation to the transcription service:

  1. Log in to SpeechExec Web Access

  2. Select a recording from your dictations list.

    X Icons appear on the toolbar.

  3. Click the Send to SpeechLive transcription services icon see_ts.png on the toolbar.

    X A pop-up window appears asking you to specify the number of speakers for your dictation.

  4. Select the relevant number of speakers, and then click Send.

Note

After sending your dictation to the transcription service, you can still recall it. Depending on your administrator’s configuration, you have 2 to 30 minutes to cancel your submission. To do this, click the Recall from transcription services icon see_recall-ts.png on the toolbar.

Send dictations to SpeechLive speech recognition service

The SpeechLive speech recognition service is a fast and efficient speechto- text solution. Multiple languages are available for your dictation to be transcribed in. Your account administrator can define the languages for you.

Note

You can only send dictations to the speech recognition service if you have enough speech recognition minutes available in your SpeechLive account.

To send a dictation to the speech recognition service:

  1. Log in to SpeechExec Web Access

  2. Select a recording from your dictations list.

    X Icons appear on the toolbar.

  3. Click the Send to SpeechLive speech recognition icon see_ts.png on the toolbar.

    X A pop-up window appears asking you to specify the number of speakers for your dictation.

  4. Select the relevant number of speakers, and then click Send.

Note

After sending your dictation to the speech recognition service, you can still recall it. Depending on your administrator’s configuration, you have 2 to 30 minutes to cancel your submission. To do this, click the Recall dictation from SpeechLive service icon see_recall-ts.png on the toolbar.