Onboarding
As a Typist user of the SpeechExec Enterprise (SEE) software you will be using the SpeechExec Enterprise Transcribe software to allow you to access the dictation files and use your foot control and headset to play the files back and complete your dictations.
There are two main views that you will use when accessing the SEE software. The two views are: the “Work List” and the “SpeechExec Player” window.
The Work List window allows you to manage the dictation file list, define dictations properties and change various settings. An overview of this window is available here and it explains the use and functions of the buttons in the ribbon.
When you are undertaking the processing of a dictation file you will use the SpeechExec Player window. This module allows you to playback and control the sound file produced in SpeechExec Enterprise. This player will sit over whichever application you are typing into ensuring that you can always view how far through a dictation you are. There are two modes for this player and they are “Expanded mode” and “Compact mode”. An overview of this player can be viewed here and details the various buttons, functions and modes.
In order to use the SEE Transcribe software as efficiently as possible we recommend using a Philips foot control and headphones. The Philips foot control allows you to control the playback of the sound file with your feet meaning that your hands are free for typing. For guidance of the configuration of these peripherals please continue to this section.
Now that you have access to the Transcribe software and the relevant hardware, allowing you to harness the software to it’s fullest capabilities, you will need to know how to use it. The following links will take you to specific areas of our online guidance.
For a detailed overview of what you need to do in order to start transcribing please follow this link.
Once a dictation has been selected for transcription and you are processing the file, you have several options in terms of how to return to the Work List window. To return you can either mark the transcription as finished, suspend the dictation or cancel a transcription.
Authors may also include instructions within their dictation file. There are two kinds: a spoken instruction and a special instruction. For guidance of the difference of these instructions and also how to play them back please consult this section.
Documents can be attached by the author when they send the dictation or by the transcriptionist when they have finished transcribing the sound file. This is explained here.
With the SEE software there are many customisation's that can be undertaken by the user. However, your access to the settings that you can customise will depend on how much control your IT department granted your user, as it is possible for the IT department to define settings at a group level and not allowing the user to make changes to these. If you do want to try and customise your software then you would need to do this through the General Settings.
As you will be using the Philips foot control with the software you may wish to make some configuration changes to it’s operation. This is done through the software itself, when the foot control is plugged in.
It is also possible to adjust the playback options of the expanded or compact player. There are many things that can be defined such as the winding speed and the auto backspace. For a full list of possible changes please follow this link.
As a Transcriptionist you will receive many dictations per day. There are notifications and reminders within the SEE software that can alert you about new dictations, high priority dictations and give you reminders of these. The various options relating to the notifications and reminders and their configuration can be viewed here.
If you do not have access to your SpeechExec desktop version there is a module called SpeechExec Web Access which allows you to access your SEE via the web (if configured). This interface allows you to view, select and transcribe files whilst supporting full foot control and headset usage. It allows you to undertake the vast majority of the tasks that the desktop version allows. To find out all you can do within this interface, please read this.