Onboarding
As an author user of the SpeechExec Enterprise (SEE) software you will be using the SpeechExec Enterprise Dictate software to create and download and send dictation files to your team of Transcriptionists. These dictations can be created via a SpeechMike, a Digital Pocket Memo (DPM) or a SpeechOne headset.
There are two main views that you will use when accessing the SEE software. If you are only downloading from a DPM you will view the “Work List”. If you are creating dictations via a SpeechMike or SpeechOne you will access the “Work List” and the “SpeechExec Player” window.
The Work List window allows you to manage the dictation file list, define dictations properties and change various settings. An overview of this window is available here and it explains the use and functions of the buttons in the ribbon.
When you create a dictation file via a SpeechMike or SpeechOne you will use the SpeechExec Player window. This module allows you to record and control the sound file produced in SpeechExec Enterprise. This player will sit over whichever application you are viewing ensuring that you can always view any documents you may be dictating about. The player is accessible in it’s “Expanded mode”. An overview of this player can be viewed here and details the various buttons, functions and modes.
In order to use the SEE Dictate software as efficiently as possible we recommend using Philips hardware such as the SpeechMike, Digital Pocket Memo (DPM) or SpeechOne. A full overview of how to create a recording on a DPM, SpeechMike or SpeechOne you can look at this section. All different versions of DPM and SpeechMike are explained here (push button and slide switch).
If you are using a DPM then you will record on the device and plug it in to the compter, then download the recordings and upload them to your Transcriptions via the SEE software.
Read more here if you wish to play back a dictation file you have recorded on any of the aforementioned hardware. Once again, this goes into detail about how to do this with DPM, SpeechMike or SpeechOne. If when you are reviewing a file you wish to edit the file then this can also be done, read more about it here.
Once you have started your recording on a DPM, SpeechMike or SpeechOne you can choose to finish the file, suspend the file (with the option of coming back to complete it later) or cancel it. How you would do this is outlined on this link.
It is also possible as an Author to create and insert instructions for the transcriptionists that will be sent with your dictation. These instructions may give them additional relevant information about what they need to regarding any additional supplementary tasks that may be required. The two instruction types are spoken instruction and special instruction. Read more about it here.
With the SEE software there are many customisation's that can be undertaken by the user. However, your access to the settings that you can customise will depend on how much control your IT department granted your user, as it is possible for the IT department to define settings at a group level and not allowing the user to make changes to these. If you do want to try and customise your software then you would need to do this through the General Settings.
There is also the PocketMemo Configuration Wizard. Once this has been configured you can also configure how you would like the download process from the DPM to work. The download of the files, whether they are deleted once download is completed and whether the download is automatic can be defined.
The buttons operation on SpeechMikes can also be defined and there is a wizard that will take you though this. Further to this there is also guidance on how to configure a SpeechOne headset.
Philips also has a smartphone app that is compatible with the SEE Dictate software. The phone app will allow you to send dictations from a smartphone with an Internet connection, meaning that you send files to your transcription team when you are away from the office. An outline of how to use this app is here.
If you do not have access to your SpeechExec desktop version there is a module called SpeechExec Web Access, which allows you to access your SEE via the web (if configured). This interface allows you to download and send jobs from a DPM and record via a SpeechMike or SpeechOne. It allows you to undertake the vast majority of the tasks that the desktop version allows. To find out all you can do within this interface, please read this.