Use SpeechExec
Note
By default, the player window is displayed on top of other application windows. This allows a transcriptionist to work in another application (such as Microsoft Word) while the player window is visible in the foreground.
To change the position of the player when in compact mode:
Move the mouse pointer to the area next to the menu arrow, hold the left mouse button and drag the toolbar to a different position.
By default, the SpeechExec window is not visible in the background while the player window is open. You can change the visibility of the SpeechExec window in Settings > General settings > Worklist > Visibility.
Transcription
Note
This chapter describes how to transcribe using the Philips foot control ACC2330. If another foot control model is used or the foot control’s default configuration has been changed, the behavior of foot control pedals may be different. For more information about other models of the Philips foot control, see Use the Philips foot control.
To transcribe a dictation:
Connect the foot control to the PC.
Start SpeechExec.
In the SpeechExec window, select a dictation file from the list and click the Start transcription button on the toolbar.
X The player window is displayed and the status changes to Transcription in progress. If a word processing program for transcription (such as Microsoft Word) is defined in the Settings menu, it will also open (for more information, see Settings menu).
To start playback, press and hold the middle pedal of the foot control or click the Play/Pause button on the player toolbar. To stop playback, release the middle pedal of the foot control or click the Play/Pause button on the player toolbar.
To fast rewind, press and hold the right pedal of the foot control or click the button on the player toolbar. When rewinding reaches the desired position, release the pedal or click the Play/Pause button on the player toolbar.
To fast forward, press and hold the left pedal of the foot control or click the button on the player toolbar. When forwarding reaches the desired position, release the pedal or click the Play/Pause button on the player toolbar.
To finish the transcription, press and release the top pedal of the foot control or click the Finish, the Save as draft or the Close button on the player toolbar. For more information, see Finish, suspend or cancel a transcription.
Tip
SpeechExec allows the customization of the behavior of the player during transcription. For more information, see Playback options.
Finish, suspend or cancel a transcription
Mark a transcription as finished
Press and release the top pedal of the Philips foot control 2330 or click the Finish button in the player window.
X The dictation file is moved to the Archive folder.
Suspend a transcription
Mark a dictation file as suspended to temporarily interrupt transcription and finish it later.
To suspend a transcription:
Click on the Save as draft button in the player window.
X The status of the recording changes to Transcription suspended.
Cancel a transcription
To cancel the transcription without saving changes, click the Close button in the player window.
Instructions
Instructions are recorded comments by the author that are directed to the person transcribing the dictation. SpeechExec supports two types of instructions:
Spoken instructions are stored within the dictation sound file at the position where the instruction was actually recorded.
Examples: the correct spelling of a name or technical term, or instructions to insert a new paragraph
Special instructions are usually recorded at the start of a dictation with special information relating to the dictation. Special instructions are stored in a separate sound file.
Examples: document formatting instructions, names of individuals to receive copies, or delivery instructions
Play back a spoken instruction
A spoken instruction is stored in the dictation file at the position where the instruction was actually recorded. It is displayed as a white bar in the position slider.
Click the Play/Pause button to play back a spoken instruction like any other part of the dictation.
Click the button to jump to the previous spoken instruction.
Click the button to jump to the next spoken instruction.
Play back a special instruction
In the player window, the icon indicates that the recording contains a special instruction.
Click the button in the player window to play back the special instruction.
Click the button again to stop playing back the special instruction.
Delete a dictation file
Select the dictation files to be deleted in the work list. To select more than one file, press and hold the Shift key on the keyboard and click on the files to be selected.
Click on Edit > Delete on the menu bar to delete the selected dictation files.
Attach a document to a dictation file
SpeechExec allows a document, such as a transcribed text, to be attached to a dictation file.
Select the dictation file in the dictation list to which the document should be attached.
Click the button on the toolbar and select the document to be attached.
X A copy of the selected file is saved in the SpeechExec user folder and renamed to the name of the dictation file. If the dictation file already has a file attached, the user is asked to overwrite the existing file. A paper clip icon in the work list indicates that a dictation has a file attached.
To open the attached file, select a dictation file in the dictation list and click the button on the toolbar.
To remove an attached file from the dictation file, click Edit > Detach document on the menu bar and specify the drive and directory in which to store the file.
Note
Files with the extension .xml, .sfd, .dir, .dll, .exe, .bat and .com cannot be attached.
Receive dictation files via email
SpeechExec allows dictation files to be received via email into SpeechExec’s dictation list.
Create an email profile
An email profile must be created before dictation files can be received via email.
Click Settings > General settings on the menu bar to open the Settings menu, and select Delivery > Email from the list on the left side.
Click the Add... button to add a new profile. Select a type of profile, enter a profile name and click OK.
X The settings window for the selected profile is displayed.
Enter the settings for the selected profile and click OK to save the profile and close the window.
Download dictations from your email account
Click the Send and Receive button on the toolbar to download dictation files from your email account. For more information about downloading dictation files automatically, see Automatically send and receive dictation files.
Automatically send and receive dictation files
By default, dictation files in the Outbox folder are transferred only after clicking the Send and Receive button on the toolbar. However, you can change this setting and send as well as receive dictation files automatically.
To send and receive dictations automatically:
Click Settings > General settings on the menu bar to open the Settings menu, and select Delivery > Send/ Receive from the list on the left side.
Activate the option Send and receive automatically and set a time interval for dictations to be sent and received automatically.
Click the OK button to save the settings.
X Dictation files in the Outbox folder will now be automatically sent via email.
X Dictation files which are attached to an email are now automatically transferred to your Inbox folder.
Note
The Outbox folder is hidden by default. To display the Outbox folder in the Folder tree, click Settings > General settings on the menu bar and select Work list > Folders from the list on the left side. Select Outbox and change the Visible option to Yes.
Create author profiles for encrypted dictations
When working with encrypted dictations, we recommend that you set up author profiles. Author profiles are used to identify dictation files for individual authors.
Click Settings > General settings on the menu bar to open the Settings menu and select Rules > Author profiles from the list on the left side.
Click the Add... button.
X The New Author Profile window is displayed.
Enter the author’s name, specify a folder where the dictation files received from the author will be stored, and enter the author’s password to decrypt encrypted dictation files automatically.
Click OK to save the profile and close the window.